|
Global Camps Africa-- Special Event Template
|
|
|
Event
|
TBD
|
|
Place
|
TBD
|
|
|
|
|
|
|
Theme
|
TBD
|
|
Date/Time
|
TBD
|
|
|
|
|
Host/s
|
TBD
|
|
# of Guests
|
TBD
|
|
|
|
|
Lead Person
|
TBD
|
|
Team
|
TBD
|
|
|
|
|
|
|
|
|
|
|
|
Task &
Lead
|
Description
|
Timeline
Due Date
|
Lead
|
Team
|
Comments
|
|
|
Guest List
|
Master
|
|
|
|
|
|
|
Hosts' list
|
|
|
|
|
|
|
Global Camps staff
|
|
|
|
|
|
|
Global camps board
|
|
|
|
|
|
|
Previous donors and supporters
|
|
|
|
|
|
|
Elected officials
|
|
|
|
|
|
|
Local community leaders
|
|
|
|
|
|
|
Media
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Invitation
|
Design
|
|
|
|
|
|
|
Text
|
|
|
|
|
|
|
Maps - directions
|
|
|
|
|
|
|
Contact info
|
|
|
|
|
|
|
RSVP Deadline, phone, email
|
|
|
|
|
|
|
Production
|
|
|
|
|
|
|
Addressing/stamping
|
|
|
|
|
|
|
Mailing/emailing
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
RSVPs
|
Consolidate replies
|
|
|
|
|
|
|
Calls to non-responders
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Event details
|
Schedule for event day
|
|
|
|
|
|
|
Global Camps message
|
|
|
|
|
|
|
Emcee
|
|
|
|
|
|
|
Other speakers
|
|
|
|
|
|
|
Entertainment/music
|
|
|
|
|
|
|
Detailed step by step with timing
|
|
|
|
|
|
|
Pre-event meeting w/ speakers
|
|
|
|
|
|
|
Podium w/ logo
|
|
|
|
|
|
|
Microphone
|
|
|
|
|
|
|
Laptop
|
|
|
|
|
|
|
Projector/screen
|
|
|
|
|
|
|
Sound system
|
|
|
|
|
|
|
DVD
|
|
|
|
|
|
|
Layout – floor plan
|
|
|
|
|
|
|
Set-up logistics and schedule
|
|
|
|
|
|
|
Parking – signage
|
|
|
|
|
|
|
Take-down logistics and schedule
|
|
|
|
|
|
|
Digital camera
|
|
|
|
|
|
|
Brochures
|
|
|
|
|
|
|
Lighting
|
|
|
|
|
|
|
Photographer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Décor
|
Theme-based
|
|
|
|
|
|
|
Venue-wide application
|
|
|
|
|
|
|
Posters
|
|
|
|
|
|
|
Photos
|
|
|
|
|
|
|
African items
|
|
|
|
|
|
|
Copies of brochures, giving forms and return envelopes, press articles/news releases
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Catering and Rentals
|
Vendor
|
|
|
|
|
|
|
Menu – food
|
|
|
|
|
|
|
Menu – beverage
|
|
|
|
|
|
|
Servers
|
|
|
|
|
|
|
Bartenders
|
|
|
|
|
|
|
Tables
|
|
|
|
|
|
|
Chairs
|
|
|
|
|
|
|
Cost
|
|
|
|
|
|
|
Decorations/centerpieces
|
|
|
|
|
|
|
Tablecloths
|
|
|
|
|
|
|
Plates
|
|
|
|
|
|
|
Glassware
|
|
|
|
|
|
|
Flatware
|
|
|
|
|
|
|
Napkins
|
|
|
|
|
|
|
Podium
|
|
|
|
|
|
|
Sound system - event (music etc.) and sound - podium
|
|
|
|
|
|
|
Serving pieces
|
|
|
|
|
|
|
Onsite prep and storage needs
|
|
|
|
|
|
|
Clean-up
|
|
|
|
|
|
|
Logistics
|
|
|
|
|
|
|
|
Ice
|
|
|
|
|
|
|
|
Coolers
|
|
|
|
|
|
|
|
Corkscrews
|
|
|
|
|
|
|
|
Serving utensils
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Guest Registration
|
Name tags
|
|
|
|
|
|
|
Registration/donation table
|
|
|
|
|
|
|
Table staffing
|
|
|
|
|
|
|
Receipts
|
|
|
|
|
|
|
Pens/markers
|
|
|
|
|
|
|
Donation jars/baskets
|
|
|
|
|
|
|
Sign-in sheet
|
|
|
|
|
|
|
Credit card materials/tools
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Signage and displays
|
Special displays
|
|
|
|
|
|
|
Easels
|
|
|
|
|
|
|
Tape
|
|
|
|
|
|
|
Scissors
|
|
|
|
|
|
|
Banner
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Media
|
Message – theme
|
|
|
|
|
|
|
Media advisory – pre-event
|
|
|
|
|
|
|
News release – post-event
|
|
|
|
|
|
|
Media/reporter distro list
|
|
|
|
|
|
|
Press kits
|
|
|
|
|
|
|
Interviews
|
|
|
|
|
|
|
Designated spokesperson
|
|
|
|
|
|
|
Bios of key guests
|
|
|
|
|
|
|
Fact sheets
|
|
|
|
|
|
|
Photographs
|
|
|
|
|
|
|
Brochures
|
|
|
|
|
|
|
Calls pitching event
|
|
|
|
|
|
|
Calls arranging interviews
|
|
|
|
|
|
|
Post-event calls
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive and host assistance
|
Calendar
|
|
|
|
|
|
|
Remarks
|
|
|
|
|
|
|
Background briefing
|
|
|
|
|
|
|
Intros to key VIPs
|
|
|
|
|
|
|
Bios of key guests
|
|
|
|
|
|
|
Travel arrangements
|
|
|
|
|
|
|
Accommodations
|
|
|
|
|
|
|
Chauffeuring
|
|
|
|
|
|
|
Special assistance
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Photography
|
Selection
|
|
|
|
|
|
|
List of desired photos
|
|
|
|
|
|
|
Post-event w/ news release
|
|
|
|
|
|
|
Web posting
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Facility
|
Floor plan
|
|
|
|
|
|
|
Furniture
|
|
|
|
|
|
|
Presentability
|
|
|
|
|
|
|
Parking
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Post-event
|
Thank yous to hosts
|
|
|
|
|
|
|
Thank yous to donors
|
|
|
|
|
|
|
Thank yous to team
|
|
|
|
|
|
|
News release w/ photos
|
|
|
|
|
|
|
Write up for GCA web posting
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
 |
